This Privacy Statement applies to the website www.club89.org (hereinafter referred to as the “Website”).

Club 89 is the organisation in charge of the website (we, us and our). We are a legal services organisation that provides a variety of services. Located at 755 Lea Bridge Rd in the City of London, Greater London, United Kingdom, E17 9DZ is our registered office. As stated in the above paragraph, this policy (the “Policy”) governs the manner in which any personal data we receive from you through the Website will be treated by us. Please take the time to read the following carefully to gain an understanding of our beliefs and policies surrounding your personal data, as well as how we will treat that data going forward. As a result of your use of our Website, you acknowledge and consent to the practises outlined in this Policy.

Definitions

We (or Ourselves): Club 89 Limited (Company Number: xxxxx 755 Lea Bridge Rd, City of London, Greater London, United Kingdom, E17 9DZ is the address of the company’s registered office.

Personal data is any data or information, whether in electronically or organised hard copy form, that may be used to identify you personally or that pertains to you when you are identified. It includes financial information.

Information about your health, sexual orientation, political attitudes, religious or philosophical beliefs, race / ethnic origin and trade union membership are all examples of sensitive information about you. Genetic and biometric data are all examples of sensitive information belonging to you.

Our privacy statement describes how we collect, utilise, and safeguard any information you provide to us when you use this Website. We are dedicated to preserving and respecting your personal information. Please take the time to read the following carefully to understand how we will treat and secure your information, as well as to learn more about your legal rights. By giving us with your personal information, you acknowledge and agree that we may use your information in the ways specified in this Policy.

According to data protection regulations, Club 89 Limited is the entity in charge of data processing.

In addition to our Cookie Policy, this Privacy Policy should be read in conjunction with it.

WHERE WE COME FROM AND WHAT WE DO WITH THE INFORMATION WE COLLECT

Club 89 Limited is a legal services provider that is licenced by the Solicitors Regulation Authority (SRA). You have asked us to offer you with legal services, and we will do so.

Our relationship is governed by a contract, and it is a condition of doing business with us that you accept our terms of service. In order to carry out the provisions of this contract, we may need to collect, handle, and keep personal information about you on a temporary or permanent basis.

It is necessary for us to collect and handle the following categories of personal data in order to carry out our business:

• Your full name and contact information
• The title of your position
• Identification and other details that we require in order to undertake due diligence on you are listed below.
• Personal and financial information pertaining to your legal situation
• In the event that your case requires it, we may collect special types of personal data.

Processing some personal data, such as identity and other information necessary for us to undertake due diligence on you, is required by law and regulation. We must comply with these obligations.

Your personal information is essential in order to identify you and carry out the terms of your contract, which we will ask for when you instruct us. If you do not deliver the information we have asked from you within a reasonable timeframe, we may not be able to offer our service to you at all.

If you provide us with your email address, we may send you marketing and promotional materials about new products and services that we believe will be of interest to you. It is possible that you will be supplied this content through email, phone, or weblinks.

We are entitled to handle specific categories of personal data (e.g., health records) only with your agreement in the case of special categories of personal data.

THE WAY WE USE YOUR PERSONAL INFORMATION

Our processing of your personal information will take place in the United Kingdom in compliance with our legal obligations, which include but are not limited to the Data Protection Act 2018 and the EU General Data Protection Regulation.

Following are the ways in which we will make use of the information you supply to us:

• for the purpose of verifying your identity and providing you with the services you have requested
• for the purpose of providing you with requested information about the services we provide
• to fulfil our contractual responsibilities originating from any contracts entered into between you and us, as well as to provide you with the information and services that you request.
• to keep you informed of any changes to our service
• for the purpose of responding to your comments, questions, or complaints
• in order to improve our service and expand our operations.

What sources we use to obtain your personal information

• You have a good sense of humour.
• The people that represent you
• Records that are available to the public
• Any other individuals or entities that you direct us to contact.

Your data protection rights

In accordance with data protection regulations, you have the right to:

• Make a free request for access to your personal information (also known as a subject access request).
• Ensure that any errors are corrected.
• Request that we remove your personal data or that we limit the method in which we treat your personal data.
• Transfer your personal information to a different service provider
• You do not want us to use your personal information for the purpose of direct marketing.
• This means that you will not be exposed to ‘automatic processing,’ which is also known as ‘profiling.’

You can contact us at [email protected] if you want to exercise any of your legal rights.

More information on your legal rights may be found on the Information Commissioner’s web page (www.ico.org.uk).

PERIODS OF RETAINING PERSONAL INFORMATION

When our commercial connection comes to an end, our data retention policy states that we shall store files and other personal data for a minimum of six years after the conclusion of the contract. If data is processed for marketing reasons, any information we use for this purpose will be retained until you indicate us that you no longer want it to be used for this purpose.

Providing your personal information

Other professionals who we instruct on your behalf, third parties whose involvement is critical to the progress of a matter, providers of services that are necessary to the progress of a matter, and individuals with whom you have requested that we share your personal data are all examples of situations in which we may need to share your personal data.

Our regulators, insurers, and law enforcement agencies may require us to disclose your personal information with them, as well.

When we share your personal information with third parties, we will take steps to verify that they have suitable data protection measures in place as well.

We keep your personal information in the following places:

Your data will be held at our offices and on our information technology equipment, or, if your information is shared with a third party, it will be stored at their premises and on their information technology equipment.

Complaints and inquiries are welcome.

If you have a complaint or a query regarding our use of your personal data, please contact Juli, our Privacy Manager, who will investigate your concerns as soon as possible.

Furthermore, you may file a complaint with the Information Commissioner’s Office directly. They may be reached at the following address: www.ico.org.uk/concerns.

Modifications to this policy

In the event that we make any changes to our privacy policy in the future, such changes will be posted on this page and, where applicable, informed to you by email. Please revisit this page often to see if there have been any modifications or changes to our privacy policy.